How to Properly Document Workplace Injuries

If you are injured at work in California, proper documentation can be the difference between a successful workers' compensation claim and a denied one. Start documenting immediately.

Report the Injury Immediately

California law requires you to report a workplace injury to your employer within 30 days. However, the sooner you report, the better. Notify your supervisor or HR department in writing and keep a copy of the report. For a broader look at your options, see workplace injury rights in California.

Seek Medical Treatment Right Away

Your employer may direct you to a specific medical provider for initial treatment. If the injury is life-threatening, you can go to any emergency room. Keep records of every visit, every diagnosis, and every prescribed treatment.

What to Document

• Date, time, and location of the injury
• How the injury occurred: be specific and factual
• Witnesses: names and contact information
• Photos of the injury, the hazard, and the scene
• All medical records related to the injury
• Missed work days and pay stubs showing lost wages
• All communications with your employer about the injury

DWC-1 Form: Your Workers' Comp Claim Form

Your employer is required to provide you with a DWC-1 form within one working day of learning of your injury. Fill it out completely and honestly. This form initiates your workers' compensation claim.

Independent Medical Review

If you disagree with the treating physician's assessment, you have the right to request a second opinion through California's Independent Medical Review (IMR) process. Document your request and all responses.

How NoLawyerHelp Can Assist

Even for workers' compensation cases, NoLawyerHelp can connect you with resources including bilingual support to help you understand the process, medical providers who specialize in occupational injuries, and transportation assistance to medical appointments.